No matter how busy your Executive’s schedule may be, scheduling time for a successful Executive-Assistant relationship is crucial. Doing so will help build trust between both parties and create a stronger working relationship. It will also allow you to collaborate more effectively, resulting in better productivity from everyone involved. Ultimately, granting you access to their daily calendar will give you the freedom to take control of meeting agendas and ensure that there is always time scheduled for regular face-to-face meetings.
Be prepared for meaningful conversations and know what you want to discuss.
Assistants should always come prepared for important conversations with their Executives. Preparation will not only ensure that the Executive is kept informed about every necessary detail and update, but it will also help you to address potential issues coming down the road. This includes clearly understanding the topics that need to be discussed, anticipating any questions that may arise, and rehearsing responses with confidence. Being well-prepared before meetings or conversations with your Executives will demonstrate your commitment and ability to meet your Executive’s needs and expectations.
Respect their time and yours – don’t waste either of your time by being unprepared or unprofessional.
As an Assistant, you must respect both your Executive’s time and your own. Showing up unprofessional or unprepared for any meeting or discussion can not only put a damper on the situation but can also leave an unintentional negative impression of yourself. To maximise productivity and foster a sense of respect between Executive and Personal Assistant, it is imperative to be prepared by having all paperwork in order and relevant information ready at hand. Furthermore, engaging in conversation and confidently voicing your opinion will help your Executive to see firstly the importance of the meeting and you as a valuable resource they can rely on going forward.
Preparing for meetings beforehand ensures there are no surprises or miscommunications that could quickly turn an otherwise smooth interaction into a waste of time. To truly honour the Executive/Assistant relationship, ensure everyone’s valuable time is treated equally.
Establishing a successful working relationship between you and your Executive requires collaboration and communication, which are best achieved through regular face-to-face meetings. Making sure there is time in the schedule for these sorts of meetings should be a priority; having access to your Executive’s schedule means that this happens without too much hassle, and you can control when you have that face-to-face communication.