Effective Calendar Management Online Course

Master Executive Calendar Management and Scheduling

We have designed a course specifically for Assistants like you to equip you with the tools to master every aspect of scheduling and diary management.

Effectively manage your Executive’s schedule and unlock their time

As an Assistant, communicating and organising your Executive’s schedule is a vital part of your job. The intricate nature of managing a calendar, from ensuring that important meetings and appointments run like clockwork to helping your Executive to be fully prepared, can sometimes feel overwhelming. With the Effective Calendar Management Online Course you will learn the skills needed to ease their workload significantly and unlock their time.

More than 200 Assistants and businesses worldwide have enrolled in The Effective Calendar Management Online Course

What is the Effective Calendar Management Online Course?

The course not only teaches you the fundamental skills of calendar management but also equips you with high-level strategies to tackle even the most intricate schedules. You will gain valuable practical advice on how to seamlessly manage multiple tasks, events and deadlines, enabling you to ensure your Executive’s time is used to the fullest. Join us to learn how to master your Executive’s diary and productivity.

  • Workbooks included with every module

  • Video-based lectures with world-leading tutors

  • Copy-and-paste swipe files, checklists, resources & templates

  • Questionnaires and surveys you can work through with your Executive

  • Certificate delivered on completion of the course

Learn how to effectively manage your Executive’s time

Are you always wishing your Executive had more hours in their day? Do you struggle to find time for all of their urgent meetings? On the Effective Calendar Management Online Course, you’ll learn everything from the basics of calendar management to advanced tips and tricks for maintaining a complex diary.

Do you want to make your Executive’s day easier?

As an Assistant, your skills are crucial to ensuring their time is used effectively. We explore how you can have the right conversations with your Executive and colleagues and make decisions that will keep the calendar running smoothly.

Do you want a fulfilling, meaningful Assistant career?

After the Effective Calendar Management Online Course, you’ll stop firefighting and answer every urgent request on your Executive’s time. Instead, you’ll rise above the noise and be able to curate your Executive’s schedule like a seasoned professional.

Do you want to say goodbye to chaotic schedules?

Develop the essential skills that allow you to handle a demanding schedule with ease. Streamline your Executive’s timetable by strategically organising their time for maximum productivity.

Do you want to be recognised as the right-hand person to your Executive?

The course will teach you how to streamline your Executive’s time and boost their productivity. Our approach involves creating intentional routines and habits to ensure your Executive tackles the right tasks.

Don’t let budget approval stop you from enrolling

If you want to take the course but are unsure how to ask your Executive or L&D department to cover the cost of the course, don’t worry, we have you covered. Download our business case, which has helped 100s of Assistants ask their organisations to cover the course fees and enrol in the Effective Calendar Management Online Course.

Words of praise from past students

They did it. So can you.

“A great course, jam-packed with helpful takeaways that can be used in the day-to-day of your job.”

- Tracey (Staffordshire UK), Executive Office Assistant

“Everything I’ve read and learnt has broadened my knowledge and has provided me with essential tools that I can and have implemented in my role. Thanks to your helpful information, I have only been in my role for two months and already feel confident.”

- Murielle (Melbourne Australia), Executive Assistant

“Everything I’ve read and learnt has broadened my knowledge and has provided me with essential tools that I can and have implemented in my role. Thanks to your helpful information, I have only been in my role for two months and already feel confident.”

- Murielle (Melbourne Australia), Executive Assistant

“Practically Perfect PA is a great resource in developing your skills and role as an EA, understanding how it can influence the effective running of the organisation.”

- Vanessa (Nottingham UK), Executive Assistant

“Being an EA, we are often alone in our roles. I like Practically Perfect PA because it gives a sense of community and resources not available in professional development offerings at my company.”

- Jennifer (Philadelphia USA), Executive Assistant

What will you learn in the Effective Calendar Management Online Course?

Through each stage of the course, you’ll learn how to  take control of your Executive’s schedule and achieve greater success in your role.

Owning your Executive’s calendar

Deep-dive into the skills required to take ownership of your Executive’s schedule, the conversations you must have with your Executive and your colleagues, and the necessary decisions to ensure the calendar works effectively.

  • Strategically plan your Executive’s days and weeks to maximise their schedule.
  • Discover the language you need to use when negotiating and planning your Executive’s time.

Build routines and habits that will enhance your Executive’s productivity

Discover how to plan your Executive’s time, take control of meetings, and ensure they attend only the most important appointments. With these techniques, you’ll stand out as a scheduling pro and free up your time for other important tasks!

  • Move away from being reactive into a proactive time manager
  • Help your Executive develop time-saving routines and ensure they focus on the right tasks.

Understand what meetings should make it into your Executive’s schedule

Get crystal clear on the meetings that your Executive should be attending and how they should use their time to move the strategic direction of the organisation forward.

  • Use our checklists and templates to curate an effective schedule for your Executive
  • Leverage all of your Executive’s appointments for focused and strategic work. 

Effective Calendar Management Online Course

BONUS: On-going support inside The EA Campus Community

As an Effective Calendar Management student, you can access our weekly private mentorship call with Nicky Christmas, which is only open to course students.

You can also access The EA Campus Community, our private online community for Assistants. Ask questions, get feedback, and meet fellow Assistants. Usually priced at £175 | $210 | €205 | AUD230 per year, The EA Campus is free for one year when you purchase The Effective Calendar Management Online Course.

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The full Effective Calendar Management Online Course curriculum

We give you the exact plan to manage the most complex Executive schedules.

MODULE ONE: Taking control: Owning your Executive’s calendar

Conversation starter: Questions to ask your Executive about their schedule

Improving your decision-making (2:47)

Encouraging your Executive to delegate (10:37)

Managing colleagues who bypass you

TEMPLATE: Delegation List

MODULE TWO: Taking stock: What is going on with your Executive’s time?

Why does your Executive attend so many meetings? (5:40)

Prioritising your Executive’s time (1:55)

What are the pain points in your Executive’s schedule? (1:37)

The productive zone vs the drudgery zone (4:08)

WORKSHEET: Creating a time audit for your Executive

BONUS: When is your Executive most productive? (17:23)

MODULE THREE: Calendar Management Fundamentals

Streamlining the back and forth of meeting scheduling (4:11)

Managing the flow of information (6:08)

What meetings should make it into the schedule?

CHECKLIST: Meeting requests

MODULE FOUR: Structuring and Streamlining your Executive's time

Building habits and creating routines (5:47)

Streamlining meetings (3:40)

Creating an ideal work week (12:55)

Managing recurring meetings with direct reports

CHECKLIST: 1:1 Meetings

MODULE FIVE: Strategic Diary Management

Why is your Executive's schedule so important? (1:48)

Peak performance hours

Prioritising what makes your Executive's schedule

Managing interruptions

CHECKLIST: Should this meeting be an email?

What sets The Effective Calendar Management Online Course?

The Effective Calendar Management Online Course covers the essential skills and strategies you need to manage even the most complex schedules. We start by laying a solid foundation with the basics of calendar management and then move on to more advanced tips and tricks to help you maintain a diary that maximises your Executive’s productivity and success.


Proven Track Record

We have been training Assistants for ten years, with over 50,000 students from 80+ countries attending our training and enrolling on our courses. There’s a reason we’ve launched thousands of successful Assistant careers over the last decade.


An Action Plan

We provide a blueprint proven for success in the Assistant role. Our online courses give our students key learnings, solutions, and how to reach their goals and ambitions. We teach practical techniques that make a difference.


Learn From the Best

The Effective Calendar Management Online Course contains lectures from world-leading authorities in the Assistant industry, high-performing Assistants and quality mentors and coaches.


Money Back Guaranteed

We are confident that our online course will advance your career. However, if you are unsatisfied with your purchase, contact us in the first 30 days, and we will give you a full refund.

About the Head Coach

I’m Nicky. I launched Practically Perfect PA in October 2011. It has since become the go-to resource for Personal Assistants, Executive Assistants, Office Managers and Administrative Professionals at all levels of business seeking support, information and guidance in their chosen profession.

Practically Perfect PA offers practical tips, honest advice and career development support specifically for Assistants.

Since 2015 we have organised events, virtual summits and online courses for over 50,000 assistants worldwide. So it is fair to say the Assistant role has changed significantly, and I am so proud that Practically Perfect PA has been part of the journey for over a decade.

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Have Questions? We have answers.

Get answers to make the best choice for you.

How long do I have access to the course?

When you sign up for the training, you’ll also gain lifetime access to all the downloadable resources and recorded video training. This way, you can revisit the course at your own pace and at your convenience.

Will the course work for me if I am outside the UK?

Absolutely! We have many Assistants from all over the world who have completed the course. The strategies you’ll learn in The Effective Calendar Management Online Course are universally applicable.

What’s the time commitment?

The course contains five modules with over 5 hours of video content. Therefore, we recommend that students study for 2 hours per module per week and complete the course over 2.5 weeks.

What if I am unhappy with the course?

We would never want you to be unhappy! If you are unsatisfied with your purchase, contact us in the first 30 days, and we will give you a full refund.

When does the course start and finish?

The course starts now and never ends! It is a self-paced online course – you decide when to start and finish.

Can my organisation pay by invoice?

Yes, get in touch with us. We will send you an invoice for the course. We also offer discounts for teams of Assistants.