Strategic Time Management


Wednesday 24th April 2024


Improve your productivity and strategically manage even the busiest Executive calendar.

Wednesday 24th April 2024 10am EST | 3pm GMT | 4pm CEST

This session is meticulously designed for Executive Assistants, Personal Assistants, and Administrative Professionals aiming to master the art of strategic time management. During this two-hour live event, Nicky Christmas will share her wealth of knowledge and insights cultivated from years of experience in empowering Administrative Professionals.

This Masterclass will equip you with the tools and techniques necessary for managing your time and your Executive’s schedule with unparalleled efficiency and strategic foresight. Embrace the opportunity to transform the way you approach time management, ensuring productivity and success in your role as an indispensable part of your Executive team.

Events Management Masterclass

In this masterclass, you will delve into the nuances of strategic planning, time management, and seamless execution, all tailored to the unique demands of Executive Support roles.


Gain insights into identifying and prioritising tasks that align with the key objectives of your Executives and the broader Organisation.


Learn how to enhance your communication skills to ensure clear, concise, and effective exchanges with Executives and team members.


Improve workflows between Assistants and their Executives, leveraging tools and techniques to streamline daily tasks and projects.


Part One: Foundations of Strategic Time Management

In part one of the Masterclass, we delve into the essential techniques and knowledge required for mastering time management in a strategic context. We start with Asking the Right Questions, a critical skill for any Assistant. This section focuses on developing the ability to ask insightful, open-ended questions that help identify the true priorities and foresee the needs of Executives.

Next, we explore Understanding the Business, emphasising the significance of business acumen in the role of an Assistant. This part of the module is dedicated to demonstrating how a deep understanding of the business not only enhances an assistant’s ability to manage time effectively but also informs their decision-making process.

Finally, the module addresses the Importance of Effective Communication, focusing on the principles of delivering clear, concise, and impactful messages. Effective communication is pivotal in ensuring that information flows smoothly between Executives, teams, and other stakeholders. This section will cover techniques for improving verbal and written communication skills, including how to structure information for clarity, the importance of active listening, and strategies for assertive yet respectful communication.

  • Asking the Right Questions: Techniques to uncover priorities and anticipate needs.
  • Understanding the Business: How business acumen affects time management and decision-making.
  • Importance of Effective Communication: Principles of clear, concise, and impactful communication with Executives and teams.

Part Two: Enhancing Workflows and Strategic Thinking

This session is designed to elevate the efficiency and effectiveness of Assistants by fine-tuning their workflow management and strategic thinking skills. The first part, Improving Workflows with Your Executive, introduces tools and strategies that facilitate smoother collaboration between Assistants and their Executives.

The next focus area, Improving Strategic Thinking, aims to equip participants with the skills to anticipate future challenges and identify opportunities for their Executives and Organisations. This involves developing a forward-thinking mindset that goes beyond day-to-day tasks, encouraging Assistants to think several steps ahead. Techniques such as environmental scanning, SWOT analysis, and scenario planning will be explored to help Assistants understand how to analyse information, forecast potential outcomes, and prepare strategies that align with their executive’s goals.

Lastly, Keeping the Schedule on Track tackles the critical aspect of time management: calendar and task prioritisation. This section provides tactics for efficiently managing an Executive’s calendar, avoiding over-commitment, and ensuring that priority tasks are completed on time.

  • Improving Workflows with Your Executive: Tools and strategies to streamline daily tasks and long-term projects.
  • Improving Strategic Thinking: Techniques to foresee challenges and opportunities and plan accordingly.
  • Keeping the Schedule on Track: Tactics for managing calendars, avoiding overcommitment, and prioritising tasks.

Part Three: Implementing Change and Achieving Excellence

In this segment, we aim to elevate Assistants’ skills to new heights, focusing on maintaining momentum, optimising an Executive’s time, and honing personal attributes crucial for success. The first part, Managing Momentum and Executive Time delves into strategies that ensure continuous progress and effectively allocate an executive’s time. Participants will learn the art of balancing immediate demands with long-term goals, ensuring they and their executives maintain a steady pace towards achieving objectives.

The second focus area introduces tactics such as The Rule of Five as a Communication Tool, a powerful method for streamlining communication and making it more impactful. This section will provide practical tips for implementing the rule of five in various communication formats, from emails to presentations, enabling participants to convey essential information effectively and concisely.

Lastly, Characteristics for Successful Time Management explores the personal qualities that underpin effective time management, including the importance of setting boundaries, being assertive, and other vital attributes. This part of the module emphasises the critical role of personal development in professional success, encouraging participants to cultivate a mindset that values their time and contributions. Through discussions and practical exercises, attendees will learn how to assertively communicate their needs and boundaries, manage expectations, and say no when necessary, all while maintaining professionalism and respect.

This section aims to empower executive assistants with the confidence and skills to manage their time and responsibilities more effectively, ensuring they can support their executives while achieving their personal and career goals.

  • Managing Momentum and Executive’s Time: Strategies to maintain progress and ensure effective use of the executive’s time.
  • The Rule of Five as a Communication Tool: Implementing the rule of five for efficient and effective communication.
  • Characteristics for Successful Time Management: Discuss the importance of setting boundaries, assertiveness, and other critical personal attributes.

Key Takeaways

Strategic Prioritisation and Decision Making

Effectively prioritise tasks and make informed decisions that align with strategic objectives.

Strategic Thinking and Time Management

Foresee challenges and opportunities, enabling you to plan accordingly and keep schedules on track.

Master Workflows and Communication

Learn advanced strategies for streamlining daily tasks and improving long-term project workflows.

Personal Development for Professional Efficiency

Develop characteristics such as assertiveness, which are essential for time management.

Join the Masterclass

£499 | $635 | €590 | AUD970

  • Access to the LIVE Masterclass on Wednesday 24th April 2024
  • All Slides and Handouts
  • Access to the post masterclass recording for three months


Productivity Hacks for Assistants

50 Productivity Templates (Value $89 | £70 | €80)

We know that being an Assistant is not just about managing schedules or taking notes. It involves wearing multiple hats, problem-solving on the fly, and ensuring smooth operations amidst the chaos.

The digital materials provided in this bundle will equip you with the skills and strategies needed to maximise your potential and transform you into an exceptional Assistant.

Typically valued at $89 | £70 | €80, these templates are your secret weapon for effortlessly managing your time.

What do our past attendees think of our Masterclasses?

All great information and lots to think about. Thank you so much!
Michelle Fulton, Executive Assistant
This was a great session – lots of great ideas! Thanks!
Linda Blahut, Executive Assistant
I loved hearing your perspective on questioning everything. It was really a great idea!
Stephanie Mouland, Executive Assistant
My brain is just processing everything – ideas are percolating, and I hope I get the opportunity to FaceTime with my leaders to pass along what I have learned.
Michelle Bercier

This has been very informative. Thank you!

Kylene Donaldson, Executive Assistant
This session gave me so many great ideas for my upcoming event! VERY useful!! Thank you!
I appreciated this session so much!
Sharon Kubrakovich, Executive Assistant

Have Questions? We have answers.

Get answers to make the best choice for you.

When does the masterclass start and finish?

The Masterclass takes place on Wednesday, 24th April 2024. The Masterclass starts at 3pm GMT and finishes at 5pm GMT (10am EST – 12pm EST | 4pm CEST – 6pm CEST)

What’s the time commitment?

The Masterclass is 2 hours.

What if I am unhappy with the masterclass?

We would never want you to be unhappy! If you are unsatisfied with your purchase, contact us, and we will review your request.

Can my organisation pay by invoice?

Yes, get in touch with us. We will send you an invoice for the course. We also offer discounts for teams of Assistants.

How long do I have access to the masterclass?

When you sign up for the masterclass, you’ll also gain access to all the downloadable resources and recorded video training for three months. This way, you can revisit the course at your own pace and at your convenience.

Will the course work for me if I am outside the UK?

Absolutely! We have many Assistants from all over the world who have completed the masterclass. The strategies you’ll learn in Strategic Time Management Masterclass are universally applicable.