Set an agenda
An agenda is an essential tool for ensuring the productivity of a virtual meeting. It provides a clear structure and ensures that all necessary topics are covered within the allotted time. As an Assistant, work with your Executive or team to create an agenda that outlines the meeting’s purpose, topics, and timeframes.
Test technology beforehand
Technical issues can derail even the most well-planned virtual meetings. As an Assistant, ensure that all technology is tested before the meeting to avoid delays or interruptions. Test the platform, internet connection, and any necessary equipment to ensure everything is working correctly.
Encourage active participation
Virtual meetings can be challenging for attendees to stay engaged and focused, particularly if they are distracted by their surroundings or other work. As an Assistant, encourage active participation by setting ground rules for the meeting, such as asking attendees to mute their microphones when not speaking, or having a designated person to facilitate the meeting.
Follow up after the meeting
Following up after a virtual meeting is an essential step in ensuring that its productivity was maximised. As an Assistant, work with your Executive or team to summarise the meeting’s key points and action items. Distribute this information to all attendees and follow up on any necessary tasks.
As virtual meetings play a large role in increasing efficiency and productivity for both Executives and Assistants, ensuring that these meetings remain organised, efficient, and productive is particularly important if you want your team to succeed.
From setting expectations to taking notes, there are a variety of tips that you can use to make sure virtual meetings stand out. Now that you know the essentials of managing productivity during virtual meetings, you can continue learning more with our online course on effective meeting management.
Get ready to feel empowered as you take control over your team’s virtual calls and feel the satisfaction of boosting productivity through mastering the best strategies! All it takes is a little bit of interest and enthusiasm to help support your Executive or team – so why wait? Enrol on our Effective Meeting Management Online Course today.