Websites and online tools
I’m guessing that many of you will have heard of Grammarly, but if not, it is the market leader in spell-checking and grammatical errors. It works as a download that you can have on Windows and integrates into all of the Microsoft packages. You can also add it to your browser to correct mistakes while typing online.
It is my favourite product because it is the most accurate and the least annoying. Plus, it is super quick, so you can make changes quickly without having to proofread repeatedly. Grammarly is free for the basic version, but if you prefer the robust version, it starts at $29.95 per month.
You can create, seal, stamp, and mail handwritten cards—all through your phone. Felt can be the perfect way to send a congratulatory message to a professional contact or a thank you note to a company you just interviewed with.
If you don’t own an iPhone —meaning that you don’t have AirDrop — you should check Snapdrop out. Open the webpage on your laptop and phone (the website will automatically connect the devices), drop the files you want to transfer, and they’ll appear on the other device, ready to be downloaded. Easy!
Many of you will be putting videos together now and editing your Executive’s online presentations. There are many brilliant video editing software available, some of which take a while to learn and make the most of. I like Wondershare Fimora for beginners as it is intuitive, easy to use and reasonably priced. Again, there are many features that are easy to use and get to grips with.
I was talking to an Assistant the other day who told me she often had to schedule meetings between Dubai, London, Sydney and San Francisco, which was a total nightmare and to work out the next time, she would use Google to search for the different time zones and then work out who was less likely to be annoyed with a crazy time for the meeting.
This is a total time suck for most Assistants, and Time Zone Ninja is my favourite platform that helps work out the right time for a meeting. You add your location, the date and the time and then add the additional attendee’s locations. Then a fancy algorithm works out the best time to arrange the call.
Time Zone Ninja is an easy platform to use and will save you a lot of time. I recommend it.
BombBomb lets you share videos directly with anyone from your computer or smartphone. It opens up your camera, and you can record your face, record your screen, or both. Quickly share the videos wherever you already send text and email. The service also lets you know when someone plays your video, opens your message, and clicks your link.
An all-in-one solution for all your PDF-related needs.
Convert, compress, edit, and add everything you need to do on a pdf file. You can do it here.
Quick, easy, and fast to use when you don’t have enough resources or don’t want to mess around with different stuff.
You can also try – I love pdf.
It is, without a doubt, the most accessible and advanced platform in this space. It has many features, including recording conversations from your phone or computer. You can import or sync recordings from other services, and it integrates with Zoom.
The technology transcribes the audio. If you have a video with the audio, it adds real-time captions, and once you have ended the recording, you receive a searchable transcript synced with the audio. It shows different speakers and key phrases that have come up throughout the conversation.
The transcription is accurate and still needs to be proofed, don’t get me wrong, but it is excellent. So how to use it. If you have to sit in a meeting, you can record from your phone or laptop, review the transcript, and pull out valuable information for the minutes.
If your Executive has the app on their phone, they can record every meeting; the transcript goes to you to again pull out tasks and any follow-up actions they need to make.
Suppose you haven’t considered using audio before to help with task management or speed up your minute-taking. Now might be the time. The free package gives you 600 minutes of transcription.
Krisp noise cancelling app is a communication tool recently emerging on the market. It’s an AI-powered app that removes all kinds of background noises during a call in real time and allows people to communicate with each other professionally. You can use Krisp with over 800 communication, conferencing, messaging, podcasting and recording apps, and you can pair it with any headphones, speakers and microphones you prefer. Krisp can be used as Mac and Windows noise cancellation software at any time.