I know it is mid-July and we are a world away from the festive season, but it is time to start planning out the end of year party. You may think I am crazy, but actually, this is the best time of year to start thinking about your office do. Planning your festive celebration should be a fun task but leave it too late, and you could find yourself frantically searching for an available venue, not to mention a reliable caterer and decent entertainment.
So the sooner you get cracking with the Christmas party, the more options there are for you to explore. And trust me there are plenty of options – in fact, once you do get started with organising the Christmas party it can be challenging to know where to begin. Here are some tips on getting started:
- When you have a venue shortlist, arrange site visits as soon as you can. This will allow you to build a rapport with the event coordinators at the venue. Which will make things more comfortable in the later planning stages.
- If you book earlier, some venues offer discounts and incentives, meaning you get more for your money by booking earlier. Examples of this could be keeping prices the same as the previous year if you book before the end of the financial year, or offering added value such as complimentary canapés.
- A formal dinner is always a great way to end the year and suits itself perfectly to a company celebration. You have the best of both by having a reception before you sit down, but then also have a delicious, sensational meal before the real party starts!
- We highly recommended that you pre-book taxies, especially around Christmas. This way, your guests will arrive on time and won’t be waiting around at the end of the night.
- Take ideas from popular parties in the past, and be sure to find out about any past disasters to ensure they can be avoided!
- Allocate a small amount of time in your daily tasks for planning, again try and ask willing colleagues to help with specific areas which may take longer.
- Don’t forget to set a budget. This is very important! The budget needs to be finalised before you can organise anything.
- Get everyone to preorder the food. A great tip is to put your colleague’s dinner choices on the back of their name cards, so they don’t have to remember what they have ordered.
I know organising the festive party can be a bit of a thankless task, but it is a lovely way to bring everyone together at the end of the year. If you get started earlier, it will be much easier to organise, and you can sit back and enjoy the party season!