If you work in a large organisation, then most likely you will have systems in place that allow for time billing, this is indeed the case if you work for a law firm or accountancy practice. If you work for a smaller organisation, these technologies will help you set up a system for billing your clients and tracking your time. These 5 top technologies for tracking time and billing can also be used if you want to measure your productivity and how long you are spending on specific tasks. They all come with lots of different features and are cost effective.
5 top technologies for tracking time and billing
Timely is an all-in-one tool with lots of features. It follows everything you are working on using its Memory Tracker. The data is kept in a secure timeline that you only have access to. The technology then takes all of your recorded data and groups together the tasks that you have been working on. The AI then suggests time entries, batches projects together and time stamps the activities so that you don’t have to log your activities manually. Once you sort through the suggestions made by the AI, it will remember your changes and save these for next time. In other words, it learns your preferences.
Timely also has a project management feature, so that you can see exactly where the time is being spent on varies elements of the project, and a team time management feature that lets you track how long the team are spending on tasks. Prices start from $7, and there are lots of integrations with other platforms including Trello, Slack, Xero and Microsoft products.
Calamari is a HR and people management tool. It tracks time off and attendance (something that is often left to Assistants manually collecting paper forms). The system contains two separate modules. A clock in /clock off system which tracks time and attendance automatically. It also has online timesheets and a reporting tool for payroll and accounting.
The second module is for leave management. This tool allows users to plan their time off, maternity leave, report sick leave, remote working days and personal days. The system has an automatic approval process and integrates with Google and Microsoft so that the leave is automatically added to calendars. The price is dependant on the number of employees in your organisation, but prices start from $10.
FreshBooks is an accountancy software that also has a time-tracking application that can be integrated with all standard project management tools, your web browser and your phone (with their app).
Freshbooks has a lot of other features including invoicing, organising expenses and income tracking. An excellent all-in-one product for small businesses.
Toggl is a straightforward app that allows users to track time online and on their phone. It has a free tier that includes most of the features on the premium service, so if you don’t have a massive budget for time-tracking, this is the app for you.
It is simple to use, it integrates with other project management tools, and if you use the Chrome extension, you have a constant reminder to track your time. If you are starting with time-tracking, I would highly recommend Toggl.
Harvest is a time tracking app and expense management tool that lets you track projects or individual tasks. It then collects all the data and creates reports that show where you or your team are spending time.
Once the projects are finished, or you are near your monthly billing cycle, you can send the expenses and invoices directly to your clients via PayPal or Stripe. Harvest is free for one person and two projects and then increases to $12 per month.