Today’s Day in the life: Diana Brandl, Senior EA at Mister Spex, Founder and CEO of The Socialista Projects, Head of IMA Berlin and National Social Relations Officer, speaker, coach and mentor and all round superstar EA!

Day in the life: Diana Brandl, Senior EA at Mister Spex

What are the main aspects of your role?

Support…my two managing directors on the highest level as possible in their day to day business matters

Motivate…my colleagues every single day and bring the team together as we fight for common goals

Inspire…my own office team as I mentor and coach them to see them growing

What is your morning routine before you get into the office?

Checking emails (both work and private) and social media channels. I am addictive when it comes to information.

I also listen to the radio while I get ready for work. Luckily my husband takes the dog out in the morning as it is simply not my time. I am always on last minute.

What time do you get into the office and what time do you leave?

I usually arrive between 8.30-9.00 am. My commute takes me between 30-45 minutes. I try to get out of the office latest by 6 pm on a normal day.

What does an average day look like?

There is hardly ever an average day – and I am thankful for that.

However, most of the time I am busy screening and filtering the emails of my two bosses. And they do get a lot of mail. Plus, all the calendar management, involvement in projects and of course leading my Office team. I have my own meetings and, other than that, I stick to the schedule of my bosses. We have many meetings that need to be organized and prepared especially the logistics when we meet off site.

What do you do for lunch?

I know, not a healthy answer – but I hardly do any lunch breaks. I usually eat dinner with my husband and therefore skip lunch. Also, due to time issues. Bad excuse, but it’s the current situation.  Once in a while my colleagues grab me from my desk and take me for lunch. I love that!

What is the hardest part of your day?

That there is never enough time to finish all my stuff on the desk. Plus the fact that I get many times interrupted. I sit together in a room with my two bosses, so they can reach out to me at any time.

What do you enjoy most about your role?

I love to build bridges and to connect people. Not only in my job, but also outside the office. Knowing that I just helped someone grow is an amazing feeling that I simply do not want to miss.

What has been your career highlight?

There have been many successful projects throughout the past years, but doing a lot of mentoring and coaching with my current team makes me proud every single day. I believe in them so I give them new projects. Sometimes they fail, sometimes they succeed – but I will always encourage them to keep going and be bold. This is how you grow. You learn from failures, not from success. And we all know that Alice had to fall before she came to Wonderland, right?

What do you do in the evening with your spare time?

I have no kids but a diva dog called Phoebe. She needs all of our attention. And yes, we spoil her to death. Besides all the cuddling with my furry friend, I enjoy online and offline networking, watching movies and travelling. Luckily my husband shares my passion for travelling.

What is the one piece of advice you would give to other assistants?

Never stop learning! Get out there, be curious, adventurous and pushy in striving for more. But, make sure you stay humble and authentic.

What would you do if you were not an assistant?

I am an active animal rescuer, so I would probably be out somewhere on behalf of Greenpeace and try to make the world a better place.

I also love to share my knowledge and expertise with the Office Admin industry and therefore accept international speaking engagements and writing opportunities. I would love to do more. And writing a book has been on my list for years now. Let’s see when time allows me to get started.

What is the one piece of technology, app or website you could not do your job without?

Google (boring answer I know, but simply true). Google is the entrance to the digital world and therefore my number one tool I use for business and private.

As an active online networker, I value Facebook and LinkedIn very much for meeting my community who are helping hands when I need advice for work.

Can you recommend any events, books, publications, websites, training programmes for other assistants?

I am a proud member of IMA (International Management Assistants) since 2006. IMA is my passion and not just an association. Many members became close friends and mentors. IMA offers a variety of trainings and conferences. We also cooperate with the team around Lucy Brazier and Executive Secretary Magazine, which offers even more training and conference opportunities.

I am a fan of a German office management magazine called working@office  that I read since I was a junior assistant. Other than that I read a lot of internet articles on LinkedIn or Facebook. I like writing articles myself and launched my blog on Facebook end of last year:

The blog is a platform for my network of Office Professionals. I also publish interviews, share articles and write my own statements. Sharing is caring – as simple as it is and so true.

There are tons of books I can recommend. Here are two of them:

Eat, drink and succeed by Laura Schwartz

The President will see you now by Peggy Grande

Connect with me:

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Diana Brandl holds a Degree in International Administration and Management, specializing in Office Management. Throughout her career, she has worked successfully for C-Level Executives within global corporations such as Sony. Diana has a strong background in Communications and is an active networker. She joined the professional network IMA (International Management Assistants) in 2006, and is a Member of the Board serving as Acting-Public Relations Officer for IMA Germany. She continuously supports the role of the management assistant by speaking at international events and publishing various articles in Germany and abroad. Diana writes her own blog The Socialista Projects and is influencing the industry with her creative initiatives such as launching the hashtag #WeAreInThisTogether.

Diana will also be speaking at the Future Assistant conference in February. If you would like more information or book your place check out the website.