So many of you will be reading this blog sitting in your office with the heating on and a small layer of snow on the ground outside. You are probably thinking it is January, why oh why is Practically Perfect PA teasing me with thoughts of summer parties? Well it is not my way of torturing you… honestly! Although summer may not just be found the corner people are starting to think about their events schedule for the year and well the office summer party is a pretty big deal. Especially if you have been given the task of organising it! We all know that the best venues in London get booked months in advance. The best venues in London that also have outside space are like gold dust. You have to be pretty organised to get a fantastic space. This is why I’m writing this blog today… in the middle of freezing January! I’m going to give you a few tips on organising your office summer party and then I’m going to be even more helpful and give you a few venue suggestions I know will work really well for any summer event.
Organising the office summer party
- Try to find a date that fits around the summer holiday. Summer parties should ideally be in June or early July so that you avoid the school holidays and vacation time.
- Do try to pick a venue with outdoor space and organise some outdoor activities. Find venues that have a deck or garden area. It is summer after all!
- Have a back up plan in case of the weather – particularly if you live in the UK!
- Like any other event make sure you have a set of objectives before you start to organise everything. Discuss the requirements with your manager.
- The same can be said of the budget – you will need to know what this before you can start to organise the event.
- If the party is simply for staff to be rewarded for their hard work and to have a good time make sure you fulfil this objective. They will have a much better time if their is an open bar and lots of fun activities for them to take part in!
- Is it possible for you to tack the summer party on to the end of another event so that as many people are around as possible? For example there is usually a board meeting prior to the start of summer so perhaps the summer party can take place after that.
- Depending on budget are you able to invite clients, friends and family? It would certainly add to the reward aspect if staff are allowed to bring a guest.
- The summer party can be used as an opportunity for the Executive Team to reward and acknowledge staff. Perhaps a gift giving or award ceremony could be included in the event?
- A BBQ is the obvious catering choice but it does add to the summer theme and most people love a BBQ! Just remember to add vegetarian and vegan options too!
- Staff should feel like the summer party has been organised with their needs in mind. Do ask your colleagues what they would like to do.
- If you are pushed for time there are absolutely loads of companies that can help you organise the summer party. Our favourite is ITA venues. They have a dedicated team that will work with you to create a fabulous summer event.
The best venues in London for summer parties
History and tradition are at the heart of London's Stationers' Hall, one of the few ancient Livery Halls that remain in London. This striking Grade I listed building is located close to St. Paul's Cathedral and offers a seamless blend of welcoming warmth and arresting grandeur.
It’s a venue like no other, where over 11 varied settings offer supreme versatility and one-of-a-kind views of exotic animal residents and environments in 36 acres of zoological gardens and rolling lawns.
The In & Out, formally known as The Naval & Military Club, offers excellent facilities in the heart of St James's. The Club’s abundance of rooms, varying in style and size, provide great versatility for both business and private events, while the secluded Courtyard is a sheer delight for summer soirées and receptions.
Nestled in a secluded spot in West Smithfield, one of London's newest Livery Halls houses one of its oldest Companies. Haberdashers' Hall is a true one-of-a-kind venue which seamlessly fuses the avant-garde with stately tradition.
ITA have a portfolio of venues, their summer venues include 8 river views, 5 courtyards, 4 luxurious lawns, 3 secret gardens, 1 iconic ship and a very special zoo!!! If you need venue inspiration for the year ahead, the ITA portfolio of venues are exhibiting on Thursday 4th February – all of their venues are under one roof for one day only – sign up now to attend.