Like a lot of us these days I am glued to my iPhone. I’m lost without it (sometimes I am literally lost without it thanks to my dependence on Google maps to get me about London!) I use my iPhone every day and I’ve found there are loads of apps which are really helpful for assistants and their managers, most of which probably have either an iPhone or an iPad. Here are a few of my favourite great apps for Assistants.
Great Apps: Travel
FlightTrack: £2.99 or £6.99 for Pro version
This app is slightly more expensive but worth paying for if your manager travels a lot. The app tracks all flights using a zoomable map which allows you to see where exactly the plane is. The app also gives access to real-time departure information, delays and gate numbers. Another great feature is its information on cancellations and alternative flights.
Love this app for myself and my manager. You enter all of your trip information including flight times, hotel reservations etc. and the app produces a helpful itinerary for you. Whenever you receive confirmation emails from any bookings, you can forward it to firstname.lastname@example.org, and they will add the details to the itinerary. Although I still do print everything off this is a great app to have on your phone so that you can check your information on the go. Also, you can share your plans with colleagues, family and friends either directly by email or through Facebook and LinkedIn
This app is excellent for weather forecasts around the world, and it does seem to be quite accurate. You can set it for your current location or receive alerts from places you are planning to travel too.
XE Currency: Free
Convert every world currency on the go. I use the website all the time, so it is helpful having the app on my phone.
A useful app when travelling and is handy for local information that you can add to your manager’s itinerary.
Great Apps: Events and meetings
Meetup Time: £0.69
This is a great app for conference call planning that allows you to schedule calls and meetings from all over the world without having to check all of the various time zones. And it is also handy for when your manager is travelling.
Please Sign In: Free (only available on iPad)
This is an excellent app for event registration, reception desks and parties. You hand over the iPad to a guest who can then fill in a form with their details, take a photo and sign an agreement. The app then sends you an email with their details. This would be a great way to do registration at any events you organise or team building activities!
Check In: Free
Another great guest registration app for events, team building and parties. You can upload an excel file with your guest’s names and check them in via your phone or iPad. The app saves you running around with lots of different bits of paper, and you can download stats on who attend and when once the event is finished.
Zwoor Event HD: Free
Although I think this is mainly used for events, I also think it works well for Committee meetings. All of the papers can be prepared on the website, the attendee is then emailed the meeting code and can view all of the papers and meeting details on their mobile devices. Another interesting feature is that you can give details on other attendees on Twitter or LinkedIn profile so that everyone can keep in touch once the meeting has finished which is great if you have guest speakers.
Teamviewer for meetings: Free
A quick and easy app for conference calling which is free to use and can connect people to meetings taking place elsewhere without being stuck in front of a computer or video conference equipment. This is great if your company doesn’t have many video conference calls or only have one room with video conference kit.
This is a fabulous app if you or your manager are into networking! By taking a photo of someone’s business card, the app can immediately transfer their contact details to your phone or tablet. The app also links up their social networking details as well. Brilliant for conferences and other meetings. You do need a LinkedIn account to get started with this one.
Great Apps: Miscellaneous
I much prefer using this app rather than the standard iPhone camera. The functionality is better, and you can add filters and bits and bobs to make your pictures perfect.
If you are in a new city or don’t know where to eat this is a useful app. You shake your phone, and the app will suggest a restaurant in the area, you can also make a reservation using the app. This is great if your boss is travelling and doesn’t know the area very well, they can either do the research themselves, or you can recommend somewhere for them.
The current calendar app on the iPhone and iPad doesn’t allow for a week-to-view setting. This app looks similar to an outlook calendar which is helpful. An additional benefit is you can download your manager’s account and view that on your phone, extra brilliant!
Timeout London: Free
Another handy app if you have overseas clients in the office who are looking for something to do in the city.
ATM UK: Free
If you can never find an ATM, this is the app for you. I think there are versions of this app for most major cities.
Have I missed any out, what are the favourite apps that you use? If you would like to see more of our great technology for Assistants check out our technology page.