The Virtual Summit is this Friday

The Virtual Summit is this Friday

I can’t quite believe it, but the Practically Perfect PA Virtual Summit is taking place this Friday 20th October 2017. The whole event is online and can be viewed wherever you are in the world. You can download the full Virtual Summit Programme here. With over 20 sessions across the day, this event is not to be missed!

The Virtual Summit sessions

We really do have a packed programme, here are just some of the highlights:

  • Managing your Executive’s schedule like a mega star
  • Working 9-5: A day in the life of the world’s top level assistants
  • Successful Networking – How to take care of other people’s power, experiences and energy from our wonderful IMA partners
  • Personal Branding for Pas
  • What are the traits of a high flying Executive Assistant?
  • The Productive PA
  • How to make minute taking an absolute breeze
  • Starting out as a VA
  • What if I look stupid? Empowering women in the workplace
  • Am I really being proactive?
  • LIVE Q&A with Jan Jones, former EA to Tony Robbins and author of the CEO’s Secret Weapon.
  • Real life job interview questions and answers
  • Developing your business acumen on a shoestring budget
  • Managing Multiple Executives

The beauty of the Virtual Summit is that it can be viewed wherever you are in the world. You just need a computer, internet access and a notebook. You can watch the Summit from your office, your home, or even your bed!

Attendees will also have access to the Virtual Summit for a full month after the event. So, you can watch the sessions again or if you cannot make the 20th you can watch the Summit in your own time!

For only £50, the Practically Perfect PA Virtual Summit really is a must attend event for Assistants who are passionate about their career.

And if you need a little more convincing here is a handy infographic with more details:

The Virtual Summit is this Friday

10 tips to tidy up your inbox

So it goes without saying that you get tons of emails, oh and your Executive probably gets tons of emails too! These days, we are all swimming in the sea of digital communications and most of us are drowning! Recently I have been doing a lot of research on how to maximise my time, be more productive and generally kick ass during the hours I can dedicate to work (the rest of my time is taken up with making meals that my kids don’t eat, tidying up Lego and my other half’s dirty clothes that never quite make it to the laundry bin and binge watching Orange is the New Black). One area that is my absolute weak spot is email. I am guilty of being an email addict and spending unnecessary amounts of time reading, replying and filing my emails. So today, I am sharing my 10 tips to tidy up your inbox. I am using these tips and can vouch for them!

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Tech of the week: WeTransfer

Tech of the week: WeTransfer

Today’s Technology of the week: WeTransfer. Here are all the details…

What is WeTransfer?

WeTransfer is a really simple website that allows the user to send big files to other people.

What does it do?

The website really is simple. You enter the details for the person receiving the file, you then upload your file (up to 2GB) and voila! The recipient is sent an email with a link to download the document. The service is free, but they do have a WeTransfer Plus service which gives you access to more GB, security with password encryption and customisation.  This is €12 per month.

Why does it benefit Assistants?

We work with huge documents every day, from PowerPoint presentations to PDFs, video files and everything in between. Sending documents like this over email causes no need of problems so having a really easy platform like WeTransfer is an absolute lifesaver. It is really simple, secure and fast.

Why is it Practically Perfect PA’s tech of the week?

With all of the amazing speakers taking part in the Virtual Summit sending me huge MP4 files, I have been using WeTransfer a lot! It is simple and effective – which is just how I like my technology!

Dealing with confidential electronic documents

Dealing with confidential electronic documents

A few years ago I wrote a really detailed blog about dealing with confidential electronic documents and paperwork. This is obviously an important subject for assistants because we have to, have to, have to, keep our Executive’s confidence. We must be trustworthy and as hard as it is, keep all confidential matters to ourselves. Today, I thought I would write an update on my blog from a few years ago and concentrate on electronic documents. With cloud technology, the increased use of email and other electronic forms of communication (Slack, Whatsapp, Facebook Messenger, etc. etc.) we have to be even more aware of how we deal with confidential and information that is discussed and communicated through technological channels. Here are my ten top tips on dealing with confidential electronic documents.

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Think You’re An Honest Person? Think Again!

I’ve been doing this personal branding thing for a long time now. For nine years I’ve been digging into people’s brains to find out what makes them tick and therefore what’s important to their brand.

When I come to the bit regarding people’s values and what it is that sets their moral compass (a very important aspect of the brand pyramid), there’s one that’s far and away the most commonly cited:

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The Virtual Summit Hubs

The Virtual Summit Hubs

With just a few weeks to go to the Virtual Summit (eeekkk!!) I wanted to send you a few more details about the Virtual Summit hubs. So far, we have 25 official hubs dotted around the world from large conglomerates, universities, the travel, fashion and leisure industry and some very funky startups. We are so excited to have you guys on board!

For those of you that are still thinking about purchasing a hub ticket – which by the way is just £250, here are a few more details on what you can expect from your hub ticket:

What are the Practically Perfect PA Virtual Summit Hubs?

Well, a Hub is the opportunity for your PA network (whether that is a regional network, internal network or group of PA colleagues in your organisation) to get together to watch and interact with the main Virtual Summit. We provide a Hub Pack that will help you structure your discussions and breakouts during the summit. You will also have the opportunity to feedback and interact with the 100s, possibly 1000s of PAs watching online.

All you will need to set up a Practically Perfect PA Virtual Summit Hub is a meeting room, a computer, a projector / plasma and access to Wi-Fi! The Hub pass is unlimited, so you can invite all of your PA colleagues (including PAs based in other offices) along and engage with each other and the amazing content.

To sum up, the hub includes:

  • An official licence for you to have an unlimited number of participants at your Hub
  • The opportunity to host your Official Hub in your offices or off-site
  • Direct access to the “Social Sidekick” who will be running the interactive elements on the day of the Summit
  • Receive a HOW TO RUN A HUB organiser pack which will include exceptionally useful and detailed information on:
    • Setting up the room
    • What to do to make the most of content covered on the day
    • How to best follow up attendees after the summit
    • How best to engage with the virtual summit on the day

We believe our Hubs offer an excellent opportunity for internal PA networks to get together for the day, and to use the content to develop their careers. We also believe that the hubs will be used to improve relationships between assistants. What better way to strengthen relationships between your important contacts?

At the cost of £250 for a day’s training, for an unlimited number of PAs, this is exceptionally good value for your organisation.

What else can you expect? Well, we will be having lots of interaction throughout the day and as an official hub we will ensure your questions are answered by the speakers and panellists. We will have an official hub whiteboard that you can use to comment and feedback to us throughout the day. The hub pack gives you lots of great ideas on how to set up your meeting space so that you create a fun and informal atmosphere that helps all of your hub attendees learn and engage with the content from the summit.

The Summit programme has now been finalised and can be downloaded here. The summit starts at 11am GMT and finishes at 7pm GMT. I know this time might not suit everybody so we will also give every attendee (including everyone in the hubs) access to the content for a full month following the summit so that you can catch any sessions you may have missed.

If you would like to purchase a hub ticket for your colleagues or PA network all you have to do is head over to the Virtual Summit page and book your ticket.


The Strategic Executive Assistant

The Strategic Executive Assistant

Jan Jones is the author of “The CEO’s Secret Weapon” and keynote speaker at the Practically Perfect PA Virtual Summit in October. In November she will be the special guest speaker at Adam Fidler’s groundbreaking one-day program “The Strategic Executive Assistant” in Milan and Paris.

As many of you will know, Adam is a world-renowned EA educator. His Manifesto “The Executive Assistant: What I Am” has exploded through the worldwide EA network with thousands of assistants viewing and “liking” it on social media.

This is the first time these two respected industry thought leaders will be appearing together in Europe to share with European assistants their first-hand knowledge of what it takes to excel in the EA role.  Adam and Jan both have 20+ years experience as former high level international executive assistants.  In a fun and supportive learning environment, they will show you how to maximise your success and longevity in the EA profession. You will learn how to take your performance from good to outstanding by becoming more strategic in how you approach your job. Adam and Jan offer an unbeatable combination of know-how, experience, wisdom and practical advice that will provide you long term benefit in your assistant career.

What you will learn

  • A redefinition of the role of the executive assistant – challenges and considerations for holders, executive jobs and organizations
  • Leadership and management in the context of the EA/Business Support role
  • Developing a managerial mindset and aligning your behaviour accordingly
  • Elevating your role – getting more strategic, being more involved and taking on more responsibility
  • Introduction to business strategy for the executive assistant
  • Being a more effective executive assistant – Adam Fidler’s Five Folder System™ for improved workflow and productivity
  • Gaining prestige, leadership and achievement through personal impact and executive presence
  • Leadership styles: your executive and you
  • The criticality of Emotional Intelligence – especially self-awareness and authenticity – to perform at an optimum level
  • Pushing back appropriately and diplomatically – saying ‘no’ with confidence
  • Adam Fidler’s EA Success Factors™ – a competency framework for you to follow and implement when you return to work
  • Transition of job descriptions: Administrative assistant to ‘true’ executive assistant – a new role profile that best describes and elevates the role and value of the assistant
  • Case Studies of assistants who have transitioned from administrative assistant to the senior executive assistant
  • A personal action plan: what do I do now to take this forward with my executive?

The dates

Milan, Italy: 17 November, 2017   |   9:00 – 17:00   |   Hotel Grand Visconti Palace
Paris, France: 24 November, 2017   |   9:00 – 17:00   |   Hotel W Paris – Opéra

If you would like to attend The Strategic Executive Assistant training event. Here are the details: