Travel Planning for Others – Putting Yourself in Your Traveler’s Shoes


Every admin wears many hats: office manager, personal assistant, life coach, travel planner. And each hat requires a different set of skills and a different set of tools. Every time your manager is heading out of town, it’s time for you to don your travel planner hat, slip into your traveler’s shoes, and equip yourself with your suite of travel planning tools. TRAVO’s goal is to boil down your arsenal of travel tools, ranging from sticky notes to Excel spreadsheets, to one single booking and planning platform. Our inspiration and drive for this goal has stemmed directly from conversations from admins just like yourself!

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All work and some play: the rise of the ‘Bleisure’ travellers

When you’re one half of a couple, frequent business travel can take its toll on your relationship.

Often you find yourself miles away from family on special occasions, missing birthdays, parties and anniversaries. There’s also something particularly poignant about sitting down to a table set for one in an unfamiliar restaurant amid the sound of strange accents and clinking glasses.

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The Practically Perfect Business Traveller’s guide to Boston

The Practically Perfect Business Traveller's guide to Boston

Founded in 1630, Boston is one of the oldest and most illustrious cities in the U.S. It’s where the pilgrims landed and the Red Sox play and with its many educational institutions, stands as a modern-day Athens. Culturally and historically rich, this enchanting metropolis is the capital and largest city of the Commonwealth of Massachusetts and stands as a crossroads, where colonial history meets contemporary innovation.

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The Future of Business Travel and the Millennial Traveller

At the recent Assist Travel event we were lucky to have Tae Lee, the founder and CEO of Travo talk to our delegates about the future of business travel and the millennial traveller. He covered a lot of interesting points and I thought it would be useful to share his video with you today. I just want to give you a bit more of an introduction to the video.. .here is what Tae covered in his session:

A new generation of business travellers are quickly becoming a force to be reckoned with. The Millennials, the generation of tech savvy digital natives currently in their twenties and early thirties, will account for nearly half of the workforce by 2020. In this session a true Millennial will look at how the travel industry is already gearing up for this new cohort. Tae will also look at how individual Assistants can prepare as increasingly their Executives travel habits and expectations start to change. So how should Assistants react to their Executives:

  • Travelling more often
  • Loving gadgets
  • Increasing their expenses
  • Spontaneous nature and
  • Ease in voicing dissatisfaction

A bit more about Travo

Our Motto: “TIME IS MONEY”

We believe that time is money. Time can be exchanged for money by working, but it can also be spent curing a disease or spending time with your nine-month old son. Admins and travel planners spend way too much time planning and booking trips. Travellers dread planning their trips until the very last minute because it’s time consuming to not only find flights, hotels, and ground transport, but also to figure out if all the arrangements are timed correctly. It’s hard. TRAVO makes it easy.

Go play, invent, study, love. Let TRAVO do the hard work.

This post is sponsored by Travo. Follow the link for more information about Practically Perfect PA’s sponsored posts.

So, Assist Travel happened… again!

On Friday 9th September we held our second Assist Travel event at The Grange Tower Bridge and from the feedback we received it looks like everyone had a thoroughly good day. After spending quite a bit of time shaping the programme and finding the right speakers I was really pleased with the content which gave lots of practical support for assistants booking business travel. I thought the exhibition space worked well with lots of great suppliers who all contributed to the sessions during the day. The speakers were great and really informative. For those of you that couldn’t make it, here are some of the slides from the morning sessions… I will post the slides from the afternoon later this week!

Stress Free Speedy Travel

Lara Morgan, Serial Entrepreneur and extensive business traveller

How to get the most out of your Travel Management Company

Lyndsey Atkins, Marketing Director, Reed & Mackay

Peter Navickas, Team Leader, Flight Centre Business Travel

We are looking at our event programme for next year and I will keep you up to date on all of the developments. In the meantime, we do have the Assist Conference taking place on Friday 24th February 2017. The conference programme, speakers and registration details can be found on the website.


The Practically Perfect Business Traveller’s guide to New York City

The Practically Perfect Business Traveller's guide to New York City

Affectionately known as the Big Apple, New York is also known as the city that never sleeps. It’s edgy, vibrant, sexy, a city rich with rich cultural activity; the place where dreamers come to fulfil their destinies.  This city attracts the brightest, the best, and the biggest. Yep, that’s New York!

Getting from the Airport to the City Centre

New York City (NYC) is serviced by three major airports:

JF Kennedy (KEN). This is New York’s major airport. The most economical public transportation option is the Airtrain to the subway, and the subway to your hotel and costs only $7.25 per person. Word of warning: There are a lot of stairs and ground to cover and no one to help with baggage, so only consider this option if you are travelling light. The flat taxi fare one way from JFK to the city centre is $52., plus any tolls and tips.

La Guardia (LGA), La Guardia is also in Queens and like JFK, public transportation from the La Guardia involves a lot of stairs and walking, but is only $2.75 per person after you pay $1.00 for a Metrocard. For a detailed subway map, visit the MTA’s page. A taxi transfer is metered and will set you back at least $50., plus tolls and tip.

Newark International (EWR), is in Newark, New Jersey and you can travel by train between Newark International Airport and Manhattan for as little as $12.50 per person. Catch the Airtrain from your arrival terminal to Airtrain Station where you then can catch a New Jersey Transit train to New York’s Penn Station. A taxi will cost you between $50-$70., plus tolls and tip.

For shuttle service to all 3 airports, check out NYC Airporter and Super Shuttle, and compare their schedules and prices. They often offer online specials, making it even more affordable.

Getting Around New York

This modern metropolis has excellent, efficient public transportation. The city’s rail and bus system are operated by the Metropolitan Transportation Authority (MTA). For all you need to know, including maps, routes, and fares, visit their web site.

Taxis are generally easily available and inexpensive compared to other cities and you can flag them down curbside. However, walking is beloved by most New Yorkers who by their very nature tend to have an inherent get up and go gumption and nothing lends itself to that better than a pedestrian-friendly city, like New York. A word of warning: This is not a city for strolling; people walk fast, like they have somewhere to go because yep, they usually have somewhere to go!

If you’d like to leave the pedaling to someone else, try a pedicab! These are also widely available within the city and also known as a “bike taxi” or “bicycle rickshaw”.


Uber and Lyft are car services operated by New Yorkers. You generally need to download the app first, so if you are interested in ride sharing, check out their web sites: Uber and Lyft.

The Practically Perfect Business Traveller's guide to New York City

Local Eateries and Bar Hotspots

The city that never sleeps is a foodanistas extravaganza and you will not only be overwhelmed, but likely feel hungry for everything. Live octopus? Grasshopper tacos? Check. Check. If you can imagine it, New York City serves it, so you can have your pick of how to best impress the client and create the perfect scenario for a lunch/dinner meeting. Nouveau, traditional, ethnic, organic, vegan, you can find it here. But before your mouth starts to water, you need to understand a few things about the food scene in this fabulous city.

Avoid embarrassment when treating clients or colleagues by planning ahead! If an eatery is popular, expect a wait. Unlike many American cities, you can’t just walk in and get a table. Check OpenTable or call the restaurant to see if you can get a reservation. If the restaurant doesn’t take reservations, find out the opening hours and days of operation. If they open at 5pm, consider an early dinner; if you’re in town on a Tuesday or Wednesday, getting that table will be an awful lot easier than on a Friday or Saturday.

Despite there being no foodie rules, you cannot leave NY without eating pizza. I believe there may even be a law stating as such. The choices in pizza are simply staggering. How about a sit-down coal oven spot like John’s of Bleecke? Or the quintessential classic slice joint – Joe’s in Greenwich Village?

For stunning, delectable Mexican food with a celebrity (or two) on the side, try La Esquina on Kenmare Street. Alongside George Clooney and Julia Roberts, indulge in the breathtaking Costillas de Puerco, a charred Chipotle-Guava Glazed Pork Spare Ribs with sweet plantains and escabeche.

Simply because there are so many choices, from stunning up-scale Michelin-rated dining establishments, to fantastic pizza slices out of a truck, you should do your homework and ask your New York City colleagues for their recommendations. Eateries go in and out of business quickly in this city so what’s hot today may be not and done and dead by the time you hit town. Some of the best sites to familiarize yourself with the eats in this city include: Refinery 29; the eponymous Zagat’s; Epicurious.

After a night of clubbing, try L’Express, a French bistro on Park Avenue South that serves all night hearty fare, or Minetta Tavern on MacDougal, serving a buzzy vibe and scrumptious late night desserts.

For that VIP client, Eater NY features the latest (July 2016), hippest, hottest eateries in the city that never sleeps. This is the site you consult when you have someone you need to impress.

The Practically Perfect Business Traveller's guide to New York City

Evening Entertainment

New York presents a big problem for evening activities – you are seriously spoilt for choice: What to do? A Broadway play? An opera? The ballet? A concert? A symphony? A comedy club? How about some sultry, soothing jazz? Where to begin your evening? A better question might be: Where will your evening end? Remember that New York is called the city that never sleeps.

Generally speaking, the Lower East Side and East Village are famous for its hip scene and vibe that includes cosy live music clubs and buzzy bars that stay open until the wee hours. Soho is the epicentre of cool, with its upscale bars that attract models, poseurs, media types, celebrities and wannabes. In the 20s, on the east side, Gramercy has a unique selection of sultry, velvet-rope cocktail lounges. The city’s hippest nightclubs are in and around the Meatpacking District.

For the Health and Fitness Conscious

If you can’t start your work day without a run, or need it to unwind after a busy day, offers hundreds of running routes with maps, elevations and distances, so you can plan, track, analyse and share your journey. Download the free app today because it covers just about anywhere your trainers will take you!

You can hit a gym in any town and while most might look the same inside, New York definitely features some world-class facilities and fortunately, some offer day passes and discounts to visitors:

Crunch offers a guest pass for 1 visit to any Crunch location for any first time visitors. Sign up on their website.

YMCA will email you a free day pass and has locations in all five boroughs. These gyms offer the full package as well as classes and other activities.

BFX Chelsea is new, hip and high-end club best known for its spinning classes. A daypass is $29.95 but does not include classes. However, the club features a state-of-the-art training area specifically for those exercising solo. This is the place to go for more than your average workout experience.

Retail Therapy

The shopping in New York City will actually cause physical pain. Here’s why: You can shop till you drop and you won’t even come close to experiencing all the retail therapy this shopping meccas has to offer. You will also experience physical angst because no matter how deep your pockets, you will never, never ever have enough money to even put a dent in your shopping desires. Remember Sex in the City? An $800 pair of shoes? Yes, that was shot in Manhattan! You will love it; you will hate it. Bring credit cards. Bring cash. And bring tissues, for both your tears of anguish and your bleeding blisters.

Here you’ll find many of the best department stores in the world, including Bloomingdale’s, Macy’s NYC, endless Fifth Avenue boutique shops, such as Gucci, Tiffany’s, and Apple, among many more. Discover lively open air markets like the Green Flea Market.

Vintage and consignment shopping is both art and sport in New York. Chic and upscale is hard to manage when rents are equivalent to what many families pay for a monthly home mortgage, so the trendy gals shop with élan in the city’s myriad vintage and consignment shops. Refinery 29 offers this superb guide.

Fancy Something a Bit Different?

Vintage and consignment shopping is both art and sport in New York. Chic and upscale is hard to manage when rents are equivalent to what many families pay for a monthly home mortgage, so the trendy gals shop with élan in the city’s myriad vintage and consignment shops. Refinery 29 offers this superb guide.

As for New York City, it is a place apart. There is not its match in any other country in the world.

Pearl S. Buck

Right, that’s your itinerary covered. Now for all your business hotel booking needs, Roomex has you covered. No costs, no fees, no contracts, it’s a no-brainer. Request a demo to see why it’s so popular with Office Managers and Personal Assistants.

Looking for the inside track on all of US highlights? Download our Ultimate US City Guide for Business Travellers. We’ve covered all the main business capitals and we’re adding a new city every week. If you know someone who travels a lot on business, download it below for free and share it with them!

The Practically Perfect Business Traveller's guide to New York City

This post is sponsored by Follow the link for more information about Practically Perfect PA’s sponsored posts.