Want to work for a startup? What you need to know

With the end of the year hurtling towards us, many of you will be thinking about next year and potentially looking for a new job. Many of you will want to try something different and that may well be in the form of a new and exciting organisation – or startup, as trendy people like to call new businesses these days! There are many pros and cons when it comes to working for any new organisation, particularly when you are part of the initial setup. Working for a startup can be a real challenge, but for assistants it can also bring lots of rewards. Do you want to work for a start up? This is what you need to know!

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The Industry Snapshot: Your role

Thanks again to everyone that completed the Practically Perfect PA Industry Snapshot 2016. We really did gain a great insight into how you feel about the role, your training requirements, your opinion on Practically Perfect PA and where you think the industry is heading in the next five years. I will take everything you have said on board and all of your comments really will help shape all of our activities for 2017 and beyond.

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The Industry Snapshot: The Office of the Future

Thanks again to everyone who completed the Practically Perfect PA Industry Snapshot survey. We had some really interesting feedback and I want to share some of that with you today. We asked you a few questions regarding the environment you currently find yourself working in and what your offices might look like in the future. Here are some of your thoughts…

Has the design of your office changed in the last five years?

  • We are working towards a paperless office within the next two years
  • Yes, we now have an open plan office with hot desks and more people working from home
  • We have had a total office renovation with modern furniture – office desks for standing or sitting. Updates on all of our hardware & software, including touch screen telephones with face-view and better communication system. We also have live chat with our IT support desk
  • Yes with health being a focus so think office gym equipment, stand up desks etc.
  • Our office is much more eco-friendly
  • Agile working is the way forward for our office
  • The meeting rooms in our offices are much more flexible with movable walls, digital whiteboards etc.
  • We’ve reduced the amount of storage space to encourage staff to go digital
  • We have more informal meeting spaces
  • I now work from home
  • We have consolidated people into less space to save money on office rent
  • We now have a zero tolerance policy for paper left on desks over night
  • We moved buildings and all of the assistants were assigned desks next to each other

Do you work in the same location as your Executive?

I asked this question to see whether assistants were working more remotely from their Executives but the answer was a resounding no, with 87% of you still working in the same location. I would imagine that most assistants still sit outside their Executive’s office or pretty close by and I can’t imagine this changing any time soon!

Are you able to work remotely (from home or out of the office)?

64% of you answered yes to this question which is slightly higher than previous years. It looks like organisations finally understand that assistants can work very productively while out of the office!

On average, how often does your Executive travel for business?

I asked this as the number of people travelling on business continues to rise and many Executive’s now spend more time on the road than they do in the office. Your answers certainly seem to reflect this trend with 70% of you saying your Executive travels at least once per month. This will certainly change how assistants work with their Executive’s particularly around the use of technology.

Some of your favourite technology

Here is some of the technology you use on a regular basis…

  • Google docs
  • SharePoint
  • Scannable
  • Bloomberg & Reuters
  • Jabber
  • DocuSign
  • Huddle, Doodle, Prezi, Sway
  • Zoom
  • Telepresence rooms
  • WebEx
  • Evernote
  • Blackboard
  • Travo
  • Echo Smartpen
  • Slido
  • Box.com
  • Google Hangout
  • Skype

In a typical month, which types of apps do you use on your smartphone for work?

I was surprised at the mixture of responses for this question with many of you happily listing your favourite apps while others said they did not or were not allowed to use their smartphones for work purposes. Many organisations, for security reasons, do not allow staff to use their own devices for work including access to emails etc. I wonder what effect this has on work life balance for assistants within these types of organisations? It would certainly stop you checking emails at ungodly hours, which can only be a good thing!

For those of you who do use your smartphones, here are some of your preferred apps:

  • Whatsapp
  • National Rail, TFL, Hotels.com
  • Banking apps, maps, stocks, Uber, restaurant apps
  • Travel Apps: Tripit / flight apps / Hotel apps / City guides etc.
  • Concur for expenses
  • Trello
  • The Calculator – all the time!
  • Skyscanner
  • Outlook mail & calendar, Yammer, OneNote, OneDrive, Google, MSN Weather, Office Lens, Skype for Business
  • MobileDay, Waze, Amazon, Concur, Uber, WhatsApp, Skype and Amex
  • American Airlines, FlightStats, Open Table, Google Maps, Weather Channel, CNN, Apple Notes, FaceTime, InstaCart, Uber, Curb, Amazon, WhatsApp (International Texting when my Executive is travelling abroad), Facebook, Twitter, Marriott, Goodreads, Transit Tracker
  • Citymapper
  • The Trainline
  • XE

We have also put together a handy infographic with all of the information, please feel free to share this with your colleagues and network!

The Industry Snapshot: The Office of the Future

Travel Planning for Others – Putting Yourself in Your Traveler’s Shoes

travobanner

Every admin wears many hats: office manager, personal assistant, life coach, travel planner. And each hat requires a different set of skills and a different set of tools. Every time your manager is heading out of town, it’s time for you to don your travel planner hat, slip into your traveler’s shoes, and equip yourself with your suite of travel planning tools. TRAVO’s goal is to boil down your arsenal of travel tools, ranging from sticky notes to Excel spreadsheets, to one single booking and planning platform. Our inspiration and drive for this goal has stemmed directly from conversations from admins just like yourself!

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The Industry Snapshot 2016

A huge thank you to everyone that took the time to complete this years Industry Snapshot and Practically Perfect PA survey. We had just over 500 responses, which is a huge increase from last year’s results. We are working our way through all of the information you gave us, but I thought today I would share a little bit more about you guys – the Practically Perfect PA readers! Here is a quick breakdown of our reader demographics and some of your thoughts on the industry.

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A business case for the Assist Conference 2017

Next year’s Assist Conference kicks off on Friday 24th February in London and I am just putting the final touches to the programme. I must say I am really looking forward to the day. We have fantastic speakers and so far the programme is packed full of thought-provoking, relevant and informative content. We have great networking opportunities for all of the delegates and we are adding a few creative details to make the conference fun and engaging.

I have had great feedback from the Practically Perfect PA readers and so far we have 40 assistants booked onto the conference. With limited spaces I don’t want anyone to miss out, particularly assistants who do really want to come along, but believe their boss will not finance the training. For those of you in this situation I have put together a business case document which will help you persuade your boss that you need to attend training courses throughout the year.

If you would like a copy of the business case document, please do get in touch using the contact form. I will email you a copy straight away.

Assist Conference 2017

During the conference, we will be discussing all of the important tools, including effective communication, that assistants need to succeed in the role – now and in the next 5 years. Taking place on the 24th February in London for only £300+VAT. If you would like to book your place on the conference, check out the programme or the speakers, please do make your way over to the website.

AC2017_AC2017

Just how much time is lost to disorganisation?

Did you know, on average office workers will spend 13 minutes and 13 seconds each day searching for missing paperwork and stationery? That’s despite one in five decluttering their desks on a weekly basis.  The little things we do in the office each day really do add up, according to a new study from Avery UK.

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All work and some play: the rise of the ‘Bleisure’ travellers

When you’re one half of a couple, frequent business travel can take its toll on your relationship.

Often you find yourself miles away from family on special occasions, missing birthdays, parties and anniversaries. There’s also something particularly poignant about sitting down to a table set for one in an unfamiliar restaurant amid the sound of strange accents and clinking glasses.

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