Nobody needs to tell you how influential you are in the office – it kinda goes without saying over here at Practically Perfect PA. However, following our recent Industry Snapshot survey, we have a lot of interesting data that shows us the areas in which you have the most influence. Your influence falls roughly into five areas… Here is a little more detail:
The Office Gatekeeper
From screening calls to literally stopping people going into the Executive’s office, assistants can control who spends time with the decision makers in the organisation. This alone gives Assistants a huge amount of influence. According to the Practically Perfect PA survey, 69% of assistants screen calls on a regular basis while over 85% look after their Executive’s emails and calendars. Again, this level of access suggests that assistants are able to influence who and what gets in front of their bosses.
Managing the Managers
According to the survey, 64% of Executives act on the advice given by their assistants. Assistants spend a lot of time with their Executives and as a result, they can build a fantastic working relationship built on mutual respect. With so much time spent together, it isn’t surprising that Executives will ask their for their assistant’s opinion on how the day to day business is run.
Assistants do a lot of different stuff. They run events, they organise meetings, they book business travel, they organise corporate hospitality and order promotional goods. It’s no wonder then that assistants decide which suppliers to use and often purchase their services without having to get approval from Executives or Procurement. In fact, according to the survey, 72% of you do this on a regular basis!
In the Room
48% of you attend meetings on behalf of your Executives. You are in the room when decisions get made. How many of your colleagues get to say that… Not 48% that is for sure! Once you are in the room it is much easier to influence what happens and this leads to the final area of influence…
Assistants are natural networkers. The job is so diverse that over the years you will be asked to do all manner of different tasks. One day you might be asked to find a caterer the next day you might find yourself trying to arrange a meeting with a hard to get client. Once you successfully complete each of these tasks you will have a new contact to add to your network. The caterer might be fantastic and is used by everyone within your organisation. You might get on famously with the hard to get client’s PA and your Exec lands the contract. Who knows how much influence you can have when you tap into your network!
We’ve put together an infographic with all of the vital statistics! Feel free to share this with your colleagues, and Executives!