According to a recent survey conducted by PA Life assistants spend at least 20% of their time organising travel. That time will be taken up by meticulously planning trips with the hope that nothing will go wrong while their Executive is away from the office. But from missed flights to delays and double booked hotels – lets face it when the boss is out of our sights and flying solo we should expect some issues! But what if we can take out boss’s business trip virtually? What if we had a set of handy tech tools that help us and our Executive every step of the way…? Well there are plenty of apps and technology that can help with that!

Planning for your Executive prior to the trip 

Packing Pro: £1.99

This app is great for assistants that love writing lists! Pick a template based on the type of trip and then help your manager list everything they need for their business trip. This app will decrease the chance of your manager calling you to source a spare toothbrush in New York while you are in London!

Smart Layover: Free

The Smart Layover app details activities that you or your manager can do while waiting for a connecting flight, such as day-use hotels and landmarks that are close to the airport.

Skyscanner: Free

Skyscanner is still my go to website and app for flights, hotels and car hire. It is simple to use and can compare hundreds of flights and hotels in a matter of minutes. There are plenty of other comparison websites but I always check Skyscanner prior to booking any flights. The app is also easy to use.

AA Parking: £1.49

Not all business trips are glamorous overseas adventures. In fact at lot of the time assistants organise trips to local offices in far flung places like Coventry or Southampton. If your Executive insists on driving to such locations the AA Parking app will come in handy. It finds the cheapest and most convenient parking spaces near to the destination and provides directions.

Gett: Free 

My favourite taxi app for assistants. Gett has a business platform to track and manage spending and this system can be hooked up to the app on your Executive’s phone so that they don’t have to to pay the fare up front. You can track the car so that you know when it will arrive and the cost will be automatically added to the business platform,which means no more annoying cab receipts!

Hopper: Free

For the cost conscious assistant! Hopper analyzes billions of flight prices daily to predict how prices will change, and tells you when to buy your tickets. Hopper constantly monitors prices to find great deals, and notifies you the instant you should buy. It’s like having a super-fast, all-knowing travel agent in your pocket.

Airline Apps: Free

If your manager travels on one airline frequently it is worth downloading their app. Most will have details on flight times, on-board entertainment, electronic ticketing and lots of other useful information.

Your Executive has left the building

 FlightTrack: £2.99 or £6.99 for Pro version

This app is slightly expensive but worth paying for if your manager travels a lot. The app tracks all flights using a zoomable map which allows you to see where exactly the plane is. The app also gives access to real-time departure information, delays and gate numbers. Another great feature is its information on cancellations and alternative flights.

Seat Guru: Free

This is great if your manager is fussy with their airline seat! You can type the airline, the flight number and the date and the app will tell you which is the best seat on the plane.

GateGuru: Free 

GateGuru Is like Trip Advisor for an airport. It is great if you have time to kill at the airport and want to know where to eat, where the shops are and other services like cash points. If your manager needs to pick up a souvenir for their kids this app will tell them (or you!) where exactly they need to go in the airport. GateGuru can also estimate how long you have to wait at TSA checkpoints and does provide flight status updates.

Your Executive has landed

Tipulator: 0.99p

Tipping in restaurants around the world can be very confusing. So this app calculates what to tip and also splits the bill between everyone at the table.

Air Sharing: £6.99

Although pricy this app will allow your Executive to view, amend and save document without WiFi. This means they can work on documents on the flight and have them ready for you to circulate by the time they land.

Onavo: Only available in US stores

Onavo compresses data consumption which means that your Executive can freely use their mobile phone abroad while saying money on their data roaming charges. I have no idea how this works. It just does.

HopStop: Free

Get detailed subway, bus, train, taxi, walking and biking directions, real-time transit information via HopStop Live!, as well as official transit maps, nearby station search, and station-to-station schedules in over 600 cities throughout the US, Canada, UK, Ireland, France, Russia, Germany, Norway, Sweden, Netherland, Israel, Australia and New Zealand.

Weatherbug: Free

This app is great for weather forecasts around the world and it does seem to be quite accurate. You can set it for your current location or receive alerts from places you are planning to travel too.

XE Currency: Free or £1.49

Convert every world currency on the go. I use the website all the time, not just for planning travel but also for expenses, so it is helpful having the app on my phone.

Tipulator: 0.99p

Tipping in restaurants around the world can be very confusing. So this app calculates what to tip and also splits the bill between everyone at the table.

Wifi Finder: Free

This app locates Wifi hotspots in your area and it works all over the world and gives you directions too!


For those of you that do book travel for your organisation we are running a free to attend event on the 25th September in London. For more details check out the Assist Travel event page.

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  • Michael Gentle June 30, 2015   Reply →


    Once your boss has landed, I would add the app Airport Transportation Guide, which shows you your options (train vs bux vs taxi) for getting to the city centre.

    It has already been downloaded 7000 times in 3 months.


  • Louise Wyatt July 1, 2015   Reply →

    Found this really helpful and looking forward to using some of these. Also can’t wait to attend the Assist Travel event although you may want to change the date above now that it’s been moved to 25th September

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