What are the main aspects of your role?

I am Personal Assistant to the Chairman and Managing Director and Office Manager to an office of 45 and have 4 support staff reporting to me. The main aspects of my role are pretty traditional PA duties but we also do a number of client and staff functions which I’m responsible for. My Chairman and Managing Director also sit on many other boards which adds additional workload and tasks to my role.

What is your morning routine before you get in to the office?

On a “normal” day, the alarm goes off at 6.00am, I snooze for 9mins and then get ready for work. Check my emails before leaving the house at 7am and drive to work via my favourite coffee shop for my 1 coffee for the day.

What time do you get into the office and what time do you leave?

Traffic dependent, I arrive into the office between 7.15am – 7.30am and leave between 6.00pm – 6.30pm. Except for Monday’s where I leave on time at 5.30pm to get to personal training and Friday’s I like to leave on time too but doesn’t necessarily happen.

What does an average day look like?

I get in early and work late as I need that time at the start and end of my day to get my jobs done before everyone else gets in and the demands start! On an average day, I am usually booking helicopters (both my bosses are helicopter pilots and own their own aircraft), booking travel for both work and personal. Always organising some sort of function. Dealing with my support staff and of course keeping the office running smoothly!

What do you have for lunch?

I very rarely get out of the office or stop working for lunch. I’m often typing one handed whilst inhaling a sandwich. I know this isn’t good! We are very lucky that our company offers a fully stocked kitchen so in the main I am able to make something healthy in the office.

What is the hardest part of your day?

Like everyone, some days are harder than others and probably the most challenging (don’t like the word hard!) is managing and balancing different priorities whilst making both the Chairman and MD feel equally important.

What do you enjoy most about your role?

The variety and the free reign that I have to just get on with things. I love organising the many and varied events and being able to show my creativity.

What has been your career highlight?

Being headhunted by my current Chairman. He is a very inspirational man who is extremely well known and respected in the Perth business community.

What do you do in the evening with your spare time?

I like to keep as fit as possible so try and get to personal training at least once a week and then do a couple of runs. Catching up with friends for dinner which usually only leaves 1 or 2 nights to myself and I just recharge the batteries by reading a magazine or book and occasionally flick on the TV to not think about something for a while!

What is the one piece of advice you would give to other assistants?

Work hard and show people what you are capable of doing. Do things outside of your job description to show you are flexible and a team player.

What would you do if you were not an assistant?

Most likely a School Teacher or Nurse. In hindsight I’m so glad I didn’t go down either of those paths.

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  • Aimee July 9, 2015   Reply →

    Great article Katie!

  • Sue July 9, 2015   Reply →

    Stumbled on your site whilst looking for guidance on how to put my title on a letter.

    I am PA to the Managing Director, so under my name should I just use PA or PA to.. what is your suggestion ?

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