There have been so many times over the years that I have received an email about a fantastic training course or conference that I would love to attend. As I’ve read over the details, looked at the programme and the speakers I thought to myself ‘I’d love to attend that conference’ and then rather than doing something about it I’ve deleted the email.

I’m sure many of you have had a similar experience. There are plenty of training opportunities for assistants but so many of us don’t attend external training events – in fact according to the recent Practically Perfect PA Industry snapshot 52% of respondents had not attending a training event in the last two years! Can you imagine another professional saying that? It really is unheard of in any other profession: so why don’t assistants attend training courses?

There are many benefits for both assistants and their employers in receiving the right training but how do we convince our managers and our organisations that they should invest in our career development? Here are my top five reasons why every assistant should prioritise attending external training:

You are not ‘just’ an assistant!

Firstly, and I know I do say this all the time, you have to be in charge of your career development. It is really important that you have the confidence to ask for funding and this isn’t going to happen if you think of yourself as ‘just the assistant’. I’ve had Executives turn my training requests down because I worked in a support function and I didn’t make the organisation any money. If I considered myself as ‘just’ an assistant I would have walked away and accepted their answer. But really this answer is just an excuse – would they say no to one of the accountants or compliance team? No because they are deemed professionals who need to attend training and unfortunately we are not in that position …….yet. But if we have the confidence in our own career choices we should be able to explain to our managers the importance of training and why it is essential.

You have a lot of unique skills

Assistants have a lot of unique skills that other professionals do not have. If you take hard skills for example – we have to understand how the latest office technology works, we have to organise events, take minutes, run meetings, write reports and edit documents. The list is endless. We also need a plethora of soft skills from people management to communication, assertiveness and everything in between. We deal with different types of individuals on a daily basis and we have to represent our Executives at the highest level of business. To be good at our job we need to know a lot of stuff and we need to have continuous training in that stuff! Do bear that in mind next time you are reading about that really great training event.

You must have career objectives

It is really important that you take your career development seriously because if you do not your boss won’t. Make sure that you have regular 1-2-1 contact with your manager (you have control of their dairy – schedule these meetings in!), ensure that you have a formal review twice a year and make sure that you have measurable objectives that are reviewed throughout your time in the role. It is much easier to ask for funding if your manager is aware that you want to progress as an assistant and you see yourself as a true professional who requires CPD (continuing professional development). In many cases I have added ‘attend a training course on (insert subject matter).’ to my yearly objectives. Once you get a training course on to your formal objectives your manager has less room for manoeuvre!

You must present a business case

It is really important that you present your manager with a business case for this expense. Julie Perrine over at All things Admin has written a brilliant article on presenting a business case for training which is definitely worth a read.  I would add that it is really worthwhile to look through the conference details and pick out the sessions that will really benefit your organisation. This will help you prove to your manager that you have thought about the event’s ROI (return on investment).

You must pick training sessions that really do add value to you and your organisation

My fifth and final point is really important. Spend some time researching the best training events for you. There are plenty of conferences, seminars, exhibitions and networking events for assistants. Some are better than others and and some are more expensive than others so it is worthwhile working out which event is right for you and is right for your organisation. This research will also make the conversation with your Executive easier. If they can see that you have really thought this through they will be more inclined to fund your training.

5 reasons to attend The Assist Conference

  1. We have a dedicated networking session run by assistants who are all amazing networkers. They will provide fantastic examples and advice for any assistant who would like to get more out of attending networking events. Our networking gurus are real examples of how networking benefits assistants. There are also lots of opportunities over the course of the conference to meet and network with every other assistant in the room. By the end of the day you will know every other assistant attending the conference.
  2. There will be a number of specific skills based sessions for assistants, including an interactive workshop from Richard Newman, Director of Body Talk UK, on that all important question ‘how can we be in charge when we are not in charge?’ Richard will give attendees practical advice on how to influence and persuade senior members of staff and teach specific techniques for all attended to use back in the office.
  3. We will hear from assistants that have moved up in their career, taken on more difficult and challenging roles and the lessons they have learnt along the way.
  4. The Assist Conference will not be your run of the mill stuffy conference. We want to do things a little differently so expect this conference to be fun, engaging and, most importantly, relevant to you as an assistant!
  5. The Assist Conference is a Practically Perfect PA event so expect lots of practical advice from speakers who understand your role, the challenges you face and the potential you have to move up in your chosen profession.

5 reasons every assistant should attend external training

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One comment

  • Anna Tukar March 11, 2015   Reply →

    I am trying to write a Memo to our respective Board Members of the PNGCJE, that there are event coming up organised by PNGAAP to allow the interested Executive Assistant and Administrative Assistants to attend the Workshops.

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